The client runs a safety-management platform built for the construction industry, where site supervisors, contractors and workers relied on paper checklists and manual reporting to stay compliant. That worked until it didn't: records went missing, compliance status was hard to verify in real time, and there was no single system connecting workers, contractors and administrators. The client came to Solvios to replace the paper trail with a connected web and mobile platform.
A construction site safety technology platform
Completed engagement (exact timeframe pending client confirmation)
Construction
Australia
The client operates a safety-management platform for the construction industry, where paper checklists and manual reporting were slowing down compliance and creating blind spots on job sites. Solvios built a connected web and hybrid mobile application that digitizes safety workflows, from method statements to toolbox talks, and gives every role on site a real-time view of compliance status. The result is a platform that manages subscriptions, tracks compliance automatically and scales across a growing number of active construction projects.
Safety checklists, method statements and toolbox talks were still managed on paper across most job sites.
Supervisors had no real-time way to confirm a worker had completed mandatory safety steps before starting work.
Contractors, workers, managers and administrators all needed different views of the same data, with no shared platform to support that.
Subscription and service billing needed a secure, compliant payment flow the client could trust.
The system had to run reliably on both Android and iOS without maintaining two separate codebases.
Data volumes were only going to grow as more construction projects and contractors joined the platform.
When the client brought Solvios in, the safety-management workflow existed mostly on paper and in scattered spreadsheets. There was no unified system connecting the people who needed to see the same compliance record at the same time.
No web or mobile application existed yet; workflows were manual and paper-driven.
Safety documentation like SWMS and Toolbox Talks had no digital home or audit trail.
Role-based access didn't exist, so workers, contractors, managers and administrators had no way to get a view built for their role.
There was no payment infrastructure in place to handle subscriptions or recurring billing.
Compliance status wasn't visible in real time, so supervisors found out about gaps after the fact.
No mobile presence meant workers on-site had no fast way to complete safety checks between tasks.
Digitizing paper checklists sounds simple until you try to do it for a workforce that's rarely at a desk. The real challenge wasn't building a form online, it was making that form usable on a job site, secure enough to handle payments, and flexible enough to serve four very different user roles.
Platform Stability Across Web and Mobile
The client needed one stable platform that worked as both a web application and a hybrid mobile app, without splitting engineering effort across two separate builds or letting one platform lag behind the other.
Safety-First, Role-Based Access
Workers, contractors, supervisors and administrators all needed different levels of access. Getting that right mattered more than usual here, since the wrong permission could mean someone skips a safety step they shouldn't be able to skip.
Real-Time Data Across Devices
Compliance data had to stay in sync the moment it changed, whether it was entered from a phone on-site or a desktop in the back office. Manual refreshes weren't going to work for safety-critical information.
Payments and Scale Built In From the Start
Beyond the safety workflows themselves, the platform needed a secure payment gateway for subscriptions and the underlying infrastructure to handle a growing number of construction projects and the data volume that comes with them.
Before any UI got designed, we mapped how safety checks actually happen on a job site: who fills them out, who reviews them and what happens when something's missing. That decision shaped almost every technical choice that followed.
Rather than build separate native apps for Android and iOS, we went with a hybrid mobile setup backed by a single Laravel API. One backend, one source of truth, two platforms covered without doubling the maintenance load.
We designed and built separate dashboards for workers, contractors, managers and administrators, each showing exactly what that role needs and nothing it doesn't. It kept the interface simple for the people using it in the field.
We layered Firebase into the architecture to handle real-time updates, so a completed safety check or a compliance alert reaches the right dashboard immediately instead of waiting on the next manual refresh.
Stripe handled the payment layer end-to-end, covering subscriptions and service billing with the reliability and compliance posture a platform tied to safety data needs.
MySQL formed the backbone for structured compliance data, tied to a DevOps pipeline with automated deployment and monitoring, so the platform's data volume could grow with the number of construction projects using it.
The finished platform replaced the paper trail with six connected pieces that cover the full safety workflow, from the first checklist to the subscription that keeps the account active.
Safe Work Method Statements and Toolbox Talks moved from paper into structured digital forms that contractors and workers complete directly from their phones before work starts.
Administrators and managers get a full web application to oversee compliance across every active site, review submitted checklists and flag anything that needs follow-up.
Workers and contractors use a hybrid mobile app built for quick, on-site use, so completing a safety check doesn't mean stepping away from the job for longer than it has to.
Four distinct dashboards, one for each role, so every user sees a view built around what they actually need to do that day, not a generic screen with everything on it.
Subscription and service payments run through Stripe, with billing built to handle the recurring nature of platform access without manual invoicing.
A DevOps pipeline with automated deployment and monitoring keeps the platform stable as new features ship and new projects come online, without unplanned downtime becoming the norm.
Once the platform replaced the paper process, the change showed up in how fast compliance issues got caught, not just in how the app looked.
Faster - Compliance Visibility
Supervisors now see completed safety checks and flagged issues as they happen, instead of finding out during a weekly paper review.
Simpler - Field Workflow
Contractors and workers complete SWMS and Toolbox Talk requirements directly from a phone before starting work, without paper forms to track down later.
Cleaner - Role Separation
Workers, contractors, managers and administrators each work from a dashboard built for their role, cutting down on confusion over who's responsible for what.
Steadier - Platform Uptime
An automated DevOps pipeline with built-in monitoring keeps the platform running predictably as new construction projects come onto it.
Reliable - Subscription Billing
Stripe-based billing removed the manual work around subscriptions, so a payment issue doesn't become a reason compliance tracking lapses. None of this replaced the judgment of the people managing site safety, it just gave them a system that keeps up with them. The paperwork that used to slow reporting down now happens in the background, and the platform is built to take on more construction projects without a rebuild.
The team stayed available throughout the build, on email and on quick calls whenever we needed one. What stood out most was how well they understood the scope of what we were actually trying to build, not just the feature list we handed over.
— Adam, Operations Lead, a construction site safety technology platform
If your team is still managing safety compliance through paper checklists and spreadsheets, we've already done the work of turning that into a connected web and mobile platform. Let's talk about what that would look like across your sites. Response within 24 hours. No commitment required.
The build moved through five phases, structured so the field-facing app didn't sit waiting on the back-office side to catch up.
We mapped how safety checks, SWMS submissions and Toolbox Talks actually happen on site today, and where the paper process was breaking down.
We designed role-specific interfaces for workers, contractors, managers and administrators, validating each one against how that role actually works day to day.
Our team built the Laravel-based backend alongside the web application and hybrid mobile app in parallel, keeping both platforms on the same data model from day one.
We integrated Stripe for subscription billing, wired in Firebase for real-time sync and ran the platform through structured QA across both web and mobile before rollout.
We stood up a DevOps pipeline for automated deployment and monitoring, then rolled the platform out to construction sites with support in place for the first stretch of live use.
A platform combining a web application, a hybrid mobile app, role-based dashboards and payment integration typically takes several months from discovery through launch. Timelines depend on how many user roles need distinct interfaces, whether real-time sync is required, and how much of the safety workflow, SWMS, Toolbox Talks, compliance reporting, needs to be digitized from scratch. Engagements that start with a clear workflow-mapping phase move faster because technical decisions get made against real site processes instead of assumptions. Projects that add scope mid-build, like new roles or payment features, extend the timeline accordingly.
A hybrid mobile app lets one codebase run on both Android and iOS, which matters when a construction workforce is split across both platforms and the app needs to ship updates to everyone at once. It also keeps a single backend as the source of truth for compliance data, rather than maintaining two native codebases that can drift out of sync. The trade-off is that device-specific performance tuning takes more care than it would in a fully native build, but for safety workflows built around forms and real-time sync, that trade-off is usually worth it.
Role-based access starts with mapping exactly what each user type needs to see and do, not just restricting what they can't. Workers, contractors, managers and administrators typically need entirely different dashboards rather than one screen with permissions toggled on or off. Getting this right on a safety platform matters more than usual, since incorrect permissions can let someone skip a step they shouldn't be able to skip. The access model gets built into the database and API layer from the start, not layered on top of the interface after the fact.
Real-time compliance tracking needs a sync layer, like Firebase, sitting alongside the primary database so updates propagate to every connected dashboard immediately rather than on a refresh cycle. It also requires a data model that treats compliance events, like a completed SWMS submission, as first-class records rather than static form data. On the infrastructure side, monitoring and alerting need to catch sync failures quickly, since a delayed compliance update on a safety platform carries more risk than it would on a typical business app.
Subscription billing on a platform handling safety and compliance data runs through a payment provider like Stripe, which manages PCI-compliance requirements so the platform itself never stores raw card data. Subscription logic, renewals, failed payments and service billing get built around Stripe's APIs rather than a custom payment layer, which reduces both security risk and long-term maintenance. It also means billing issues get resolved through a mature, well-documented system instead of a bespoke one that has to be debugged in-house every time something changes.
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