The client runs a driver recruitment platform built for the US logistics and fleet management market, connecting freight companies, courier services, and regional fleets with commercial drivers across the country. By the time they brought Solvios in, more than 40,000 drivers were already registered on the platform, but the recruiter side of the product hadn't caught up. Job postings lived on five different sites, applications came in through email, and screening happened by hand. They needed a system that could carry that volume without adding headcount.
A driver recruitment platform serving fleet operators across the US
Ongoing engagement
Logistics & Fleet Management
United States
A US-based driver recruitment platform with more than 40,000 registered drivers was still running its hiring process across scattered job boards, inboxes, and spreadsheets. Solvios built a centralized recruiter dashboard with location-based search, automated proximity matching, and upfront background filtering. Recruiters now post once, screen faster, and track every applicant from a single screen instead of five open browser tabs.
Job postings spread across multiple external job boards with no shared tracking
Manual resume screening for every applicant, regardless of fit
No way to filter drivers by license type, vehicle class, or region before first contact
Recruiters re-entering the same job details on every platform they used
No visibility into who had been contacted, screened, or hired
A driver base too large to manage through email and spreadsheets alone
When Solvios came on board, the platform already had the driver side figured out. Profiles were live, registrations were coming in every week, and the database kept growing. The recruiter-facing half of the product hadn't kept pace with that growth.
No centralized dashboard for recruiters to manage postings or applicants
Job ads posted manually, one platform at a time, with no bulk option
Driver screening handled entirely through phone calls and email threads
No search or filter tools beyond scrolling through raw applicant lists
No automated way to match new job posts with drivers already in the system
No export or reporting tools recruiters could use for their own tracking
Driver recruiting doesn't behave like hiring for a typical office role. Churn runs higher, timelines run shorter, and paperwork requirements, license class, insurance, endorsements, disqualify a chunk of applicants before a recruiter ever picks up the phone. Patching the existing workflow with another spreadsheet template wasn't going to hold up at the scale the client needed.
Fragmented Job Distribution
Recruiters were posting the same opening across several job boards by hand, then checking each one separately for replies. There was no single view of which ad was performing or which candidates had already applied somewhere else.
Slow, Manual Screening
Every application arrived without context. Recruiters had to ask about license status, insurance, and vehicle details after the fact, which meant unqualified candidates weren't filtered out until well into the conversation.
No Shared Visibility Across the Team
When multiple recruiters worked the same region, there was no way to see who had already reached out to a driver. Duplicate outreach and dropped follow-ups were common, especially during hiring pushes.
A Growing Driver Database With No Way to Use It
More than 40,000 drivers were registered, but recruiters had no tool to search or segment that pool by location, experience, or vehicle type. The data existed. It just wasn't actionable
The first call we made was to build for the recruiter, not the engineer. Every feature had to map to a specific point in the hiring workflow, from the first job post to the final hire, or it didn't make the cut.
Before writing any code, we walked through how recruiters actually worked day to day: posting jobs, fielding replies, checking paperwork, making calls. That workflow became the blueprint for the dashboard, not the other way around.
Instead of bolting a new tool onto the old process, we consolidated job posting, applicant tracking, and communication into a single recruiter dashboard, built on ASP.NET MVC with SQL Server behind it for the structured data recruiters needed to query fast.
Matching new job posts against the existing driver base, flagging drivers within a set radius, and exporting shortlists all had to happen without a recruiter clicking through five screens. We handled this with scheduled Windows Services jobs running in the background.
We moved license, insurance, and vehicle information further up the funnel, into the application itself, so recruiters only spent time on candidates who already cleared the basic requirements.
The client's customers ranged from small regional fleets to larger courier networks. The dashboard had to work for a two-person hiring team just as well as a multi-manager operation, without a second version of the product.
What shipped wasn't a single feature. It was a recruiter operating system: six pieces working off the same data, each solving a specific step in the hiring process.
Recruiters can search the driver database by city, state, or ZIP code, then filter further by vehicle type, experience level, and availability. Work that used to take a day of scanning resumes now takes minutes.
Jobs go out from one dashboard instead of five separate logins. Recruiters can post individually or in bulk, and larger teams can delegate specific postings to local managers while keeping visibility at the top level.
Every job post, application, and message lives in one place. Recruiters can see at a glance who's been contacted, who's under review, and who's ready for a hire decision.
When a new job goes live, the system checks for drivers within a defined radius, roughly 35 miles, whose profiles match, and surfaces them automatically instead of waiting for applications to trickle in.
Recruiters can pull a shortlist of matched drivers into Excel, complete with experience, vehicle details, and license information, without asking the engineering side for a manual data pull.
The application itself now asks for experience, insurance status, license type, and preferred vehicle before a recruiter ever opens the profile, cutting down the volume of applicants who were never going to qualify.
None of this mattered unless it changed what a recruiter's day actually looked like. It did.
Hours, not days - Posting and review time dropped sharply
Recruiters manage postings, applications, and messages from one dashboard instead of switching between job boards, email, and spreadsheets for every opening.
Fewer unqualified applicants reaching recruiters - A higher-quality applicant pool
Because license, insurance, and vehicle details are collected upfront, recruiters spend their time on candidates who already meet the baseline requirements instead of screening them out one by one.
Faster, better-informed hiring calls - Improved decision-making
Live access to driver data, license, insurance, vehicle, experience, means recruiters aren't waiting on manual verification or chasing outdated records before they can move forward.
One system, every team size - Built to scale with the customer, not just the platform
Small regional fleets and larger courier networks run on the same dashboard, scaling their usage up or down without needing a different product tier.
A driver database that finally earns its size - 40,000-plus registered drivers, now searchable and actionable
The platform's biggest asset, its driver pool, went from a static list to a working tool recruiters actually use every day. The recruiters using this system aren't dealing with a faster version of the old process. They're running a different one, built around search, automation, and data that shows up before the phone call instead of after it.
Before this dashboard, our recruiters were living in five different browser tabs just to fill one opening. Now they search, post, and track everything from one screen, and the automated matching alone has changed how fast we move on a new job. Solvios understood how a recruiter actually works, not just how the software should look.
— June, COO & Co-Founder, a national driver recruitment platform
If your hiring team is still juggling job boards, spreadsheets, and email threads to fill roles, there's a faster way to run it. We've built that system before, for teams managing far more than a handful of open positions at a time.
Response within 24 hours. No commitment required.
This wasn't a fixed six-month build with a launch date and a handoff. It's been a running engagement, shaped by five phases that repeat as the platform's needs change.
We spent time understanding how recruiters actually worked before writing a line of code, mapping every step from job creation to final hire decision.
We designed the data structure and interface for a single recruiter dashboard, built on ASP.NET MVC and SQL Server, that could handle job postings, applications, and messaging without becoming its own maintenance burden.
Power search, centralized posting, and the recruiter dashboard shipped first, giving recruiters a working system to move off email and spreadsheets.
Proximity-based job matching and one-click exports followed, running through scheduled Windows Services jobs layered on top of the core dashboard.
The engagement continues with AWS-backed infrastructure support and feature additions as the client's driver base and recruiter tools keep growing.
For a platform at this scale, the core dashboard, covering job posting, applicant tracking, and search, typically takes 10 to 14 weeks to reach a usable first release. Automation features like proximity-based matching and export tools usually follow in a second phase, adding another 4 to 6 weeks depending on how much of the existing data structure needs to change. Ongoing refinement continues well past launch, since recruiter platforms tend to surface new requirements once real hiring teams start using the system daily. We scope the first release around the workflows that matter most, then build outward from there.
Yes, as long as the underlying data structure is built for search and filtering from day one rather than added later. In this case, SQL Server handled the structured driver data, while the application layer was built to query by location, vehicle type, and experience without slowing down as the database grew. The bigger risk to scale usually isn't the driver count. It's whether the search and matching logic was designed for volume from the start, since retrofitting that later costs more time than building it correctly the first time.
When a recruiter posts a new job, the system checks the existing driver database for profiles matching the role's requirements, vehicle type, experience level, and location within a defined radius, then surfaces those drivers automatically instead of waiting for applications to arrive. It runs through scheduled background jobs rather than in real time on every page load, which keeps the dashboard responsive even as the driver pool grows. Recruiters still make the final call on outreach. The system's job is to shorten the list they're working from, not replace their judgment.
It moves the disqualifying questions earlier in the process. License type, insurance status, experience, and vehicle preference get collected as part of the driver's application, so a recruiter reviewing that profile already knows whether the basic requirements are met. Without that step, recruiters spend real time on calls and emails only to learn a candidate lacks the right endorsement or insurance coverage. Filtering it upfront doesn't guarantee every remaining applicant is a hire. It just means the ones a recruiter does talk to are worth the conversation.
The client's existing systems were already built on the Microsoft stack, and there was no operational reason to force a rewrite just to chase a newer framework. ASP.NET MVC and SQL Server handle the structured, relational data a recruiter dashboard depends on, driver records, job postings, application status, reliably at the scale this platform needed. Windows Services handled the scheduled matching and export jobs without adding a separate runtime to maintain. The right stack is usually the one that fits the team's existing operational reality, not the newest option available.
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