One ERP Replaces Three Disconnected Tools for a U.S. Kitchen Remodeling Brand

The client is a U.S.-based kitchen remodeling company that had already invested in Salesforce, QuickBooks, and SOS Inventory, three capable tools that never learned to work together. Sales quoted stock that wasn't really there, accounting worked off updates that arrived late, and operations spent more time reconciling numbers than running the business. They came to Solvios Technology looking for one platform, not another point solution.

Client

A kitchen remodeling company (name withheld)

Duration

Not publicly disclosed

Industry

Home Improvement / Kitchen Remodeling

Country

United States

Tech Stack

ERPNext
Python
Frappe Cloud

Why did the client choose ERPNext over other ERP platforms?

The client evaluated several ERP options before choosing ERPNext, primarily for its open-source flexibility and the structure of a full-scale ERP without the licensing costs of proprietary alternatives. Hosted on Frappe Cloud, it gave the client room to customize workflows around their actual sales, purchasing, and accounting processes instead of forcing the business to adapt to a rigid template. For a growing kitchen remodeling business already juggling Salesforce, QuickBooks, and SOS Inventory, that flexibility mattered more than a bigger brand name on the contract.

How do you migrate data from three separate systems without losing accuracy?

We migrated data in phases rather than attempting a single cutover. Each phase, covering Salesforce, QuickBooks, and SOS Inventory, included validation checkpoints to confirm the records matched before moving to the next system. This approach takes longer than a one-time bulk import, but it catches discrepancies while they're still isolated to one data source, rather than after everything is already merged and the source of an error is harder to trace.

Does replacing multiple tools with one ERP actually reduce software costs?

In this case, yes. The client was paying for Salesforce, QuickBooks, and SOS Inventory as separate subscriptions, each with its own licensing and maintenance overhead. Consolidating onto one ERPNext deployment on Frappe Cloud reduced that to a single platform cost. The savings won't be identical for every business, it depends on the specific tools being replaced, but eliminating redundant subscriptions is typically where the cost reduction comes from.

How long does an ERP consolidation project like this usually take?

Timelines vary based on how much historical data needs to move and how customized the target workflows are. This engagement moved through discovery, workflow mapping, integration, phased migration, go-live, and post-launch refinement as distinct stages, rather than a single rushed cutover. Businesses considering a similar move should expect the migration and validation phases to take longer than the initial setup, since data accuracy matters more than speed.

What happens after the ERP system goes live?

Go-live isn't the finish line. We stayed engaged after launch to refine automation rules, adjust reports based on what the team actually needed day to day, and train staff on ERPNext functionality they hadn't used in their previous tools. Most of the real tuning happens in the weeks after launch, once the team is working in the system daily and can flag what still needs adjusting.